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Vaccination records and privacy

How are vaccinations recorded as part of the School Based Vaccination Program?

At the time of vaccination in the School Based Vaccination Program, all students are given an immunisation record to take home. Keep this record in a safe place with your child’s baby records or ask your doctor to record this vaccination next time you visit.

Information about immunisations received by adolescents through the School Based Vaccination Program is available from the service provider who vaccinated your child at school. To access these records, write to the school program service provider stating your child's name, date of birth, school where vaccination took place, date or estimated date of vaccination and class number. If you cannot recall who provided the immunisation service at your child’s school, call 13 HEALTH (13 43 25 84).

Will my child's details be kept private?

Yes. All staff are bound by a strict legal duty of confidentiality. Department of Health is committed to safeguarding the privacy of client information in accordance with the National Privacy Principles set out in Information Standard 42A: Information Privacy for the Queensland Department of Health.

As part of the School Based Vaccination Program, the immunisation provider will record vaccination details and they will be entered onto Department of Health's vaccination database. For students who receive a Human Papillomavirus (HPV) vaccination, vaccination details will be forwarded to the National HPV Vaccination Program Register.

At all times, your child's personal details will be subject to strict confidentiality and privacy protections contained in State and Commonwealth legislation.

Information collected for the National HPV Vaccination Program Register will be used to evaluate the impact of the Program, to issue reminders if the course is incomplete, to issue confirmation that the course is complete and to contact vaccine recipients if booster doses are required.

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Additional Privacy Information

From 1 July 2009, the Queensland Government must comply with the Information Privacy Act 2009. This law sets out the rules for collection and handling of personal information, and includes your general right to access the personal information government holds about you.

The following information is provided in addition to the privacy information contained in the School Based Vaccination Program Consent form.

Your privacy: As part of participation in the School Based Vaccination Program, Department of Health collects details such as the student’s name, contact information and relevant health information. We also may need to collect contact details for the parent or legal guardian of the student. This information is needed to correctly deliver vaccinations and to record vaccination details on Department of Health’s immunisation database (Vaccination Information and Vaccination Administration System).

Authorised Department of Health staff and Vaccine Service Providers registered with Department of Health may access your information for the purpose of clinical followup or disease prevention, control and monitoring. Your information will not be accessed by or given to any other person or organisation without your permission unless permitted or required by law.

For more information about how Department of Health protects your personal information, or to learn about your right to access your own personal health information, please see our website at

I'm unsure of which vaccinations my child has previously

Queensland established official immunisation registers in 1996, therefore any vaccinations your child received before 1996 may not be recorded. The only way to access information about vaccinations before 1996 is to check your own records or access your child’s records from the doctor or immunisation provider who vaccinated them at the time.

Hepatitis B vaccinations did not become part of the universal infant immunisation schedule until 2000. Unless a child was vaccinated against hepatitis B as part of a specific program or you purchased the vaccine with a private prescription, the child will not have been vaccinated.

If you wish to access your child's HPV vaccination records, contact the National HPV Vaccination Program Register on telephone 1800 478 734 or email.

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Last Updated: 08 February 2013
Last Reviewed: 08 February 2013