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Ballot process

This process only applies to applicant group A candidates who nominated an oversubscribed hospital as their first preference (i.e. the number of first preferences from all applicant group A candidates is greater than the number of intern positions available at the hospital).

All applicant group A candidates who nominated the Hospital as their first preference will participate in the ballot process and will be allocated according to the rules.

Conducting the ballot

Prior to the ballot commencing, any applicants with approved special consideration to an oversubscribed individual hospital are removed from the random draw. They are locked into that hospital.

All oversubscribed hospitals are placed in a pool and assigned a number.

All applicant group A candidates for each of the oversubscribed hospitals are placed in a separate pool and assigned a number.

Ballot stepAction

1

An oversubscribed hospital is randomly drawn from the hospital pool

2

An applicant will be randomly drawn from the pool of applicants who nominated the hospital as a first preference.

3

The randomly selected applicant is allocated to their next available undersubscribed hospital preference

* There are rules in place to guide the placement of approved special consideration,  joint ticket  and Aboriginal and Torres Strait Islander Intern Allocation Initiative holders who are drawn in this process

This ballot process is repeated until the appropriate numbers of applicants are removed from the oversubscribed hospitals and all oversubscribed hospitals become equal in numbers.

Student representatives from each of the Queensland Medical Schools are invited to observe the ballot process.

Approved joint ticket holders, special considerations and exemptions and late start requests *

  • Joint ticket holders—Applicants approved for joint ticket allocations are not exempt from the ballot process.
    • If selected through the oversubscribed ballot process, the applicant and their partner will be allocated to their next available undersubscribed preference where two positions remain vacant.
    • If this process causes an oversubscribed hospital to become undersubscribed and other applicants have previously been balloted out of this hospital, then a random draw of those previously balloted applicants is to take place to determine who will return to this hospital.
  • South East corner allocations—Applicants with an approved special consideration application to be allocated to the South East corner group are not exempt from the oversubscribed hospital ballot process.
    • If selected through the oversubscribed ballot process, they will be removed from the oversubscribed hospital and allocated to their next available undersubscribed hospital preference within the South East corner group.
    • If there are no vacancies in the South East corner group, they retain their first preferenced allocation.
  • Individual hospital allocations—Applicants with an approved special consideration application to be allocated to an oversubscribed individual hospital outside of the South East corner group are exempt from the ballot process and will be allocated to the requested hospital accordingly.
  • Late starts - Applicants with an approved late start request are not exempt from the ballot process
    • If selected through the oversubscribed ballot process they will be removed from the oversubscribed hospital and allocated to their next available undersubscribed preference.
    • It is then the candidate's responsibility to negotiate a late start with their allocated facility after the ballot process. The decision to accommodate a late start is always at the hospital's discretion. Approval for a late start is not guaranteed.
    • Should a candidate's ballot allocated hospital be unable to accommodate a late start request, the candidate should withdraw their application so the position can be filled for a January start.

Read more about special consideration and exemptions.

Last updated: 21 April 2020