Providing evidence of mandatory vaccinations
Providing COVID-19 vaccination evidence
A COVID-19 evidence form along with supporting evidence as outlined below will need to be provided as part of the appointment process. Talk to your hiring manager for further information.
Employees can use their immunisation history statement as evidence. This is available from the Australian Government through:
- Immunisation history statement from the Australian Immunisation Register (call 1800 653 809)
- COVID-19 digital certificate (available on your Medicare account via MyGov)
- COVID-19 vaccination appointment card (provided at Queensland Health vaccination locations when you receive your first dose)
- Immunisation history statement (from your regular healthcare provider or MyGov).
For more information on immunisation history statements see the Australian Government website.
Other acceptable evidence for existing or prospective employees who are not eligible for Medicare:
- Letter from a medical practitioner, vaccine service provider or other health professional acceptable to the HHS or the Department. The letter should be on letterhead, signed and include their professional designation, service provider number (if applicable) and practice stamp.
- Statutory declaration with certificate or other documentation with COVID-19 vaccination details.
There is also the option to register for an Individual Healthcare identifier. For information on how to do this, visit the Medicare website.
What evidence of my vaccination do I need to show my employer?
You can use your immunisation history statement as evidence. A person’s vaccination will be recognised for employment purposes if it is TGA approved if they are vaccinated in Australia, or WHO-COVAX endorsed if they are vaccinated overseas.
It is recognised that not all WHO-COVAX endorsed vaccines may be TGA approved for use in Australia at this stage. So, evidence of vaccination with a WHO-COVAX endorsed vaccine has not been linked to the AIR and official documentation should be provided as evidence.
Vaccine preventable diseases evidence
If you need to provide evidence of vaccination or non-susceptibility for any, or all, of the specified vaccine preventable diseases before you begin a new role with Queensland Health, you will be told who needs to collect the information.
Talk to your hiring manager or placement coordinator if you:
- are not sure how to provide your evidence
- are not able to meet the vaccination requirements for some reason.
Students should talk to their education provider.
Forms and guide
There are two forms to capture the required information. You may provide evidence using both forms, or just one, depending on the requirements and the documentation you have available to you.
- VPD evidence certification form (PDF 57kb)
Ask your treating medical practitioner, registered nurse, or occupational health provider to complete this form on your behalf as proof of the vaccinations/tests you have undertaken.
- VPD evidence form (PDF 97kb)
Use this form if you already have copies of acceptable forms of evidence. You must attach copies of the appropriate documents, as outlined in the table below.
- Evidence requirements guide (PDF, 170kb)
Acceptable evidence for specified vaccine preventable diseases
The table below shows the acceptable types of evidence for the 6 main specified vaccine preventable diseases.
You need to provide one of the acceptable types of evidence for each disease. (The diseases you need to provide evidence for are detailed in your role description).
|Acceptable type of evidence|
|Vaccine record book with details of vaccine given (might be a partial course) and clinic attended|
Serology (Pathology testing results showing a record of immunity)
|Letter from medical practitioner or vaccine service provider with vaccination details|
|Letter from medical practitioner or vaccine service provider with non-susceptibility details|
|VPD evidence certification form (completed by the candidate’s treating medical practitioner, registered nurse, or occupational health provider|
|Born before 1966 (in Australia)|
For more information read the Queensland Health’s Guideline for the vaccination of healthcare workers (PDF, 408kb)
Appendix 1 of the guideline contains more detail about:
- the specific vaccination requirements you should find in your vaccine record book
- the pathology test results you need to show for each disease
Appendix 2 of the guideline provides additional information about:
- transmission, incubation, symptoms and consequences for each of the VPDs
- corresponding vaccines and their possible side effects.
The new condition is aligned to the recommendations and requirements of:
- your local recruitment team
- the recruiting manager listed within the role description.