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Apply to be an Authorised Cervical Screening Provider

Before you apply

To become an authorised cervical screening provider, you must:

  • be a Registered or Enrolled Nurse, Midwife or Aboriginal and Torres Strait Islander Health worker
  • complete the Health Professional Cervical Screening course run by True relationships and reproductive health (formerly Family Planning Queensland) or equivalent.

Step 1: Complete the application form

Complete the PSR Authorisation Application form (PDF 46 kB) if you are a nurse or health worker who has never been authorised as a cervical screening provider in Queensland.

If you have previously been an authorised cervical screening provider and wish to reactivate your authorisation, contact the Pap Smear Register.

Step 2: Provide required evidence

Attach these documents:

  • a certified copy of the cervical screening course completion certificate
  • only Aboriginal and Torres Strait Islander Health Workers: a certified copy of your Health Worker training certificate
  • if you completed the Cervical screening course more than 12 months ago provide cytology statistics for the previous 12 months (minimum of 15 screens required).

Do not send original documents.

All documents submitted must be certified copies of the originals; a copy of the original document which had been signed by a Justice of the Peace or Commissioner for Declaration.

Step 3: Submit application

Send your completed application form with certified copies of relevant documents via email or post to the Queensland Cervical Screening Program

Step 4: Confirmation

Once your application is approved, the Pap Smear Register will send you a confirmation letter with your password and a State Identifier Number from the Queensland Health Pap Smear Register.

Generally it will take about 4 weeks for your initial application to be reviewed and assessed. This may be longer if it has been over 12 months since you completed a training course and the review panel needs to assess your application. The review panel meets quarterly in February, May, August and November. They assess any ‘non-standard’ applications and seek further information as needed.

You will be advised by email or post after your application has been assessed.

If you disagree with the final decision, you can appeal to the Director, Cancer Screening, Preventive Health Branch. You will need to write a formal case stating why you believe the decision should be reversed.

Changing your details

If there is a change to your contact or employment details you must notify the Queensland Pap Smear Register within 2 months. This ensures that our records are current and you do not miss out on important cervical screening information. Most correspondence is by email, so notify any email changes as soon as possible.

If you are no longer a cervical screening provider, you are required to notify the PSR. Complete the Suspend PSR Access form (PDF 34 kB) and send to the PSR. Your authorisation status will be temporarily suspended within 2 months of you ceasing the screening role. This can be due to maternity leave, changing to another specialty area, or retirement.

Maintain PSR authorisation

Continuing competence assessment is the authorisation process to maintain your authorisation, which occurs every 4 years. It allows a cervical screening provider to renew their PSR State Identifier Number and continue to access the Queensland Health Pap Smear Register.

Authorised cervical screening providers will be notified when they are due for continuing competence assessment. This is usually by letter or email before the due date. Therefore any changes to contact details must be sent to the Pap Smear Registry.

Complete the Continuing Competence Application Form (PDF 45 kB). The review panel meets quarterly (February, May, August, November) and you will be advised by email or post after your application has been assessed.

Last updated: 1 December 2017