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Organising and administering student placements

This information is for education providers who need to arrange a clinical placement in a health facility for their students as a component of the practical training requirement related to their course or module of study.

Contacting the health facility

To organise a placement within a Queensland Health facility, the education provider’s placement coordinator must contact the Queensland Health facility’s placement coordinator to negotiate placement availability and details.

Preparing a Schedule (Schedule 1)

Once both parties have agreed to the terms of the placement, the relevant Group A or Group B Schedule 1 must be completed. This is legally required for each placement before students are able to commence their placement. The Schedule is a planning and recording tool outlining the placement details to which both parties have agreed.

It is the education provider’s responsibility to provide 2 signed copies of the completed Schedule to the Queensland Health delegate for appropriate countersigning. Please refer to the Schedule Signatory List for the relevant signatory. Each party will keep 1 originally signed copy.

Please note that a Schedule can include a number of students from the same education provider and also a number of facilities within the Queensland Health. They must, however, be discipline-specific. Please refer to the Schedule 1 Completion Notes for more details.

For other documentation requirements, please refer to either:

Visiting students during their placement

Any staff member visiting students at a Queensland Health facility needs to complete a Supervisor Deed Poll. This document requires staff visiting students to familiarise themselves with Queensland Health’s privacy and confidentiality requirements, and is required to be completed before attending the hospital or health facility.

The Supervisor Deed Poll is different for Group A and Group B education providers:

Last updated: 20 October 2021