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Preparing for your clinical placement

All students must complete orientation before commencing a placement within a Queensland Health facility. You will not be able to commence your placement until your orientation is completed.

Orientation requirements are the same for all students, regardless of the educational facility or health program in which they are enrolled. Your orientation is separated into two parts:

Part 1 requires you to do something (such as undertake a course or provide information to your education provider), and

Part 2 requires you to be aware of and adhere to certain behaviours and knowledge while attending your clinical placement.

Part 1

Legal checks to be undertaken

General criminal history check

Under review

Aged care criminal history check

If your placement is in an aged care facility and you will, or are reasonably likely to, have access to aged care recipients as part of your clinical placement, you are required to undergo an aged care criminal history check. You will not be able to start your placement until you have received a positive notice.

Blue card

Blue cards are issued by the Queensland Government Public Safety Business Agency. Your education provider placement coordinator will advise if you are required to provide health services to children as part of your placement and whether you are required to apply for a blue card. You will not be able to start your placement until you have received a positive notice.

Corrective services criminal history check

Your Queensland Health supervisor will organise a Corrective Services criminal history check if your placement is scheduled to take place within an area providing health services in a corrective services facility.

NDIS worker screening check

From 1 February 2021, new worker screening laws apply in Queensland in relation to services delivered through the National Disability Insurance Scheme (NDIS). If you will be attending a clinical placement with an NDIS registered provider in a role the hospital or health service has determined is a “risk-assessed role”, you will require an NDIS worker screening clearance. It is the responsibility of the facility you are attending to know whether you will require a clearance; however, it is important that this is identified early (by your education provider when they negotiate the placement on your behalf), as there is a “no card, no start” requirement. If you are required to have an NDIS worker screening check, you will not be able to start your placement until you have received a clearance. For the purposes of the NDIS worker screening check, students are treated as volunteers and a fee for the application will not apply.

If you already hold a valid yellow card or yellow card exemption, you won’t need to get an NDIS worker screening check straight away.  Your existing card can be used until it expires, is suspended, or is cancelled.

To apply for an NDIS worker screening check or find out more information on screening requirements visit https://workerscreening.communities.qld.gov.au/.

Immunisation evidence and infection prevention

Access to Queensland Health facilities may be restricted or denied if students do not meet the immunisation and infection requirements.

Mandatory vaccinations

Mandatory vaccination requirements apply to the majority of frontline clinical roles (including students) within Queensland Health. Read more about the new mandatory vaccination requirements, including information about:

Tuberculosis risk assessment

Before commencing a clinical placement in a Queensland Health facility, students must complete a TB risk assessment questionnaire, in cooperation with their education provider's placement coordinator.

Infection prevention

All students need to be aware of and comply with Queensland Health’s policies and guidelines related to infection prevention to ensure their own personal safety and that of patients and staff. This includes information about standard precautions, sharps safety, and broader infection management advice.

Online learning: courses requiring completion prior to placement

Before commencing a clinical placement, you are required to undertake orientation about the environment you are entering, your practice and interactions with patients/clients, and your safety.  Some of this orientation is a requirement of legislation, and others are required by guideline or policy.

The table below outlines orientation requirements.  Some orientation requires you to access the iLearn learning management system (register as a student), and others require you to undertake training directly with the facility you are attending. This orientation represents the MINIMUM requirements to undertake clinical placements in a Queensland Health facility. Some Hospital and Health Services may have additional modules that are site- or profession-specific.

Please note: It is a requirement that you complete orientation and pre-placement checks prior to the commencement of your clinical placement, unless you are unable to access local learning or location-specific modules prior to your placement (referred to in Items 2 and 4, below, and Notes 14 and 17 of the Student Orientation Checklist).  Some courses are required to be completed at the placement location.  Depending on the HHS you are attending, this may happen prior to, or at commencement of, your clinical placement.

Training/learning module

Location

Expiry

About your environment

1

First-response evacuation instructions

iLearn

This course has a 12-month validity. It must be completed within the preceding 12 months and with an expiry that covers the period of placement.

2

Building-specific emergency procedures (where the location has an iLearn module)

iLearn

This course has a 12-month validity and must be completed for every facility/location that you are attending. It must be completed within the preceding 12 months and with an expiry that covers the period of placement.

OR

General evacuation instructions (where there is no iLearn module)

Local learning management system (LMS)

This undertaking has a 12-month expiry and must be completed for every facility/location that you are attending. The HHS is responsible for ensuring this occurs within 48 hours of commencing placement.

About your practice and interactions with patients/clients

3

Code of Conduct

iLearn

This course has a 12-month validity. It must be completed within the preceding 12 months and with an expiry that covers the period of placement.

4

Infection prevention and control

Local LMS

The expiry for this undertaking will be determined by the HHS you are attending.

About your safety

5

Prevention and management of musculoskeletal disorders

iLearn

You are required to complete this course once-only, prior to commencement of your first clinical placement with Queensland Health.

6

Work health, safety and wellbeing

iLearn

You are required to complete this course once-only, prior to commencement of your first clinical placement with Queensland Health.

Accessing iLearn

For iLearn courses, you are only permitted to have one (1) account per person.

  • Queensland Health employees are to use their existing iLearn account, and
  • Non-employees will need to apply for an iLearn student account.

To enrol into a course please access iLearn, select the Course Catalogue, and search for a course by the title as shown in the table above.

Recording course completion

For iLearn modules, you will receive a certificate of completion at the end of the training and must retain this and provide it to your education provider and/or Queensland Health supervisor, as requested. For local learning management system (LMS) training/learning modules, your completion will be recorded locally by the HHS and may not be transferable between facilities.

Part 2

Codes of conduct and cultural practice

Queensland Public Service Code of Conduct

The Code of Conduct for the Queensland Public Service applies to all permanent, temporary, full-time, part-time, or casual Queensland Health employees, volunteers, students, contractors, consultants and anyone who works in any other capacity for Queensland Health.

The Code reflects four ethics principles:

  1. Integrity and impartiality
  2. Promoting the public good
  3. Commitment to the system of government
  4. Accountability and transparency.

Please read the Code of Conduct for more information.

National Code of Conduct for Health Care Workers (Queensland)

The National Code of Conduct for Health Care Workers (Queensland) (Queensland Code) applies to health care workers who are:

  • not required to be registered under the Health Practitioner Regulation National Law (including de-registered health practitioners)
  • registered health practitioners under the Health Practitioner Regulation National Law and who provide health services that are unrelated to their registration.

In Queensland, a health service is as defined in Section 7 of the Health Ombudsman Act 2013.

The Queensland Code also applies to students meeting the above criteria.

Please ensure that you are aware of your obligations: review the Queensland Code and supporting documents.

Providing culturally appropriate health services

The following documents will assist you in providing culturally appropriate health services:

Privacy, confidentiality, and documentation

Patient trust is critical to providing high quality health care. As a student, you will have access to sensitive patient information. Queensland Health places an extremely high importance on maintaining patient confidentiality.

Privacy

The Queensland Right to Information Act 2009 (Qld) (PDF, 1MB) sets out the provisions for access to non-personal information held by Queensland government departments.

Confidentiality

Queensland Health is bound by strict obligations in relation to the disclosure of patient identifying information. For more information, refer to Part 7 of the Hospital and Health Boards Act 2011 (Qld) (PDF, 918KB). Anyone being educated or trained at a public sector health service facility as part of the requirements for the following are bound by that legislation:

  1. registration, enrolment or other authorisation (however described) to practice as a health professional
  2. completion of a course of study qualifying a person for registration, enrolment or authorisation mentioned in (1).

Any disclosure of patient identifying information can only be permitted where one of the limited exceptions to our duty of confidentiality permits such disclosure. Once bound, you will not be indemnified for confidentiality breaches.

Failure to comply with confidentiality obligations may result in termination of your placement and/or further legal action being taken against you by Queensland Health and/or the education provider.

Documentation

Good clinical documentation is an integral part of patient care. Further information will be provided to you by your Queensland Health supervisor when you commence your placement.

Last updated: 23 February 2021