Queensland Health Collection Notice: Microsoft Teams recordings and transcripts
Queensland Health (aka Department of Health) and the Hospital and Health Services (HHS) are collecting your personal information for the primary purpose of managing the organisation’s functions and activities, either:
- as communicated to you by the host of the Microsoft Teams (MS Teams) meeting or otherwise; or
- as set out in the meeting invitation.
Collection of the personal information will be via Queensland Health or the HHSs recording video and audio of the meeting and obtaining automatically generated transcripts of the meeting.
Records and transcripts will be used to:
- allow staff to refer to meetings to confirm points that were discussed, or outcomes agreed upon
- enable staff who missed a meeting to catch-up on what was discussed
- keep a record of the meeting of evidentiary purposes
- reduce the need for staff to make detailed meeting minutes during the meeting.
Personal information may also be used for other purposes. In the event the personal information will be used for another purpose, the host should discuss this at the start of or before the meeting (e.g. through meeting invite or email).
If you do not consent to Queensland Health or a HHS recording the meeting, you may not be able to participate in the meeting.
The host may discuss any disclosures to third party recipients at the start of or before the meeting (e.g. through meeting invite or email).
We are unlikely to disclose your personal information to any overseas recipients. Where we disclose personal information overseas, this will usually occur with agreement, where we are authorised or required by or under law, or otherwise consistently with our obligations under the Information Privacy Act 2009 (Qld).
For information about how Queensland Health or the Hospital and Health Services protect your personal information, or to learn about your right to access your own personal information, please refer to the respective health agency’s privacy policy:
Consent
By participating in a recorded or transcribed MS Teams meeting, you consent to Queensland Health or a HHS, where applicable, collecting, using and disclosing:
- your name and likeness, email address, phone number, photographs, written chat messages, answers to polls or surveys, digital images and video and audio recordings of you and your voice and quotes from you.
- information about you, including revealing your participation in the meeting and your opinion on the subjects discussed during the meeting.
Collection by Microsoft when using Microsoft Teams
Microsoft may also collect your personal information as a result of using MS Teams. The privacy information on Microsoft’s website details the collection, use, disclosure, and storage information by MS Teams. Microsoft’s privacy statement also offers more information about their broader privacy practices, as well as contact details.