Order, store and manage immunisations
The Queensland Health Immunisation Program (QHIP) operates via an email only ordering and enquiries system.
Incoming emails and orders are monitored and processed during standard business hours.
Prospective QHIP registered vaccination service providers can submit an enquiry about the registration process via email to QHIP-ADMIN@health.qld.gov.au
Ordering immunisations
Order forms must be completed electronically and submitted via email.
Complete the order form relevant to your Vaccination Service Provider type and email to QHIP-ADMIN@health.qld.gov.au
- Pharmacy Vaccination Service Providers should complete the Pharmacy Vaccine Order Form (PDF 198 kB)
- All other Vaccination Service Providers should complete the Vaccine Order Form (PDF 164 kB)
- For all non-birthing program doses of nirsevimab, Vaccination Service Providers should complete the Nirsevimab (RSV Immunisation Program) Special Order Form (PDF 255 kB)
- School Immunisation Program (SIP) vaccine orders — complete the SIP Vaccine Order Form (PDF 1362 kB) and email it to qhip.sbvp@health.qld.gov.au
Storing immunisations
Storage must be in accordance with the National Vaccine Storage Guidelines 'Strive for 5'.
These are delicate biological substances and must be stored between +2 degrees Celsius and +8 degrees Celsius. Exposure to temperatures outside this range may have to be considered ineffective and may need to be discarded. Immunisation products must be stored appropriately to:
- ensure patients receive an effective immunisation - reducing their risk of morbidity and mortality from vaccine preventable diseases
- ensure efficient management of resources (vaccines are an expensive resource that can be in limited supply)
- avoid patients needing re-immunisation after having been given an ineffective product.
Reporting a cold chain breach
A cold chain breach (CCB) occurs when the storage temperature deviates outside of the recommended range of between +2° Celsius and +8° Celsius (excludes deviations up to +12° Celsius lasting 15 minutes or less). In the event of a CCB, Vaccination Service Providers should:
- Immediately quarantine the affected immunisation products. Do not use them.
- Complete a Cold Chain Breach Report Form (PDF 87 kB). The person who noted the breach should complete the form.
- Email the completed form to QHIP-ADMIN@health.qld.gov.au. Include ‘COLD CHAIN BREACH’ in the email subject line.
- QHIP will respond to your email as soon as possible with advice.
Discarding or transferring immunisations
To transfer or discard QHIP immunisations, complete a Discard and Transfer Form (PDF 101 kB) and email to QHIP-ADMIN@health.qld.gov.au.
Immunisation delivery failure
If your delivery has not been packed appropriately or you believe the immunisation products have been outside the recommended temperature range, do not use them.
- Quarantine the delivery in your purpose-built vaccine refrigerator.
- Complete a Vaccine Delivery Report Form (PDF 311 kB)and email QHIP-ADMIN@health.qld.gov.au
- Include ‘VACCINE DELIVERY REPORT’ in the email subject line.
- QHIP will respond as soon as possible with advice.
General enquiries
For all enquiries, email QHIP-ADMIN@health.qld.gov.au
If the matter is urgent, include ‘URGENT’ in the subject line and we will respond as soon as possible.