Queensland Hospital Admitted Patient Data Collection (QHAPDC)

What is QHAPDC?

The Queensland Hospital Admitted Patient Data Collection (QHAPDC) collects demographic data and clinical information on all admitted patients separated from both public and licensed private hospitals and private day surgeries in Queensland.

QHAPDC Manual

Reference yearTitleFormatSize
2025-2026 Queensland Hospital Admitted Patient Data Collection (QHAPDC) Manual v1.1 | Previous Version PDF 2.6MB
 Appendix A: List of facilities PDF 850KB
 Appendix B: File formats and validation rules PDF 790KB
 Appendix C: Hospital identification and diagnosis forms PDF 593KB
 Appendix E: Country of birth codes PDF 629KB
 Appendix F: Queensland Hospital Admission Guidelines PDF 688KB
 Appendix G: Language codes - HBCIS only PDF 1.5MB
 Appendix I: Account class codes - HBCIS only PDF 755KB
 Appendix J: Standard Unit Codes PDF 472KB
 Appendix K: List of specialised units and elective surgery hospitals PDF 508KB
 Appendix L: Validation messages |   Version Changes PDF 1.9MB
 Appendix O: Primary impairment type codes PDF 499KB
 Appendix P: Health insurance fund codes PDF 454KB
 Appendix Q: Telehealth Provider Type Codes - HBCIS only PDF 499KB
2024-2025 Queensland Hospital Admitted Patient Data Collection (QHAPDC) Manual PDF 2.3MB
 Appendix A: List of facilities PDF 1MB
 Appendix B: File formats and validation rules PDF 960KB
 Appendix C: Hospital identification and diagnosis forms PDF 433KB
 Appendix E: Country of birth codes PDF 521KB
 Appendix F: Queensland Hospital Admission Guidelines PDF 674KB
 Appendix G: Language codes - HBCIS only PDF 988KB
 Appendix I: Account class codes - HBCIS only PDF 625KB
 Appendix J: Standard Unit Codes  PDF 545KB
 Appendix K: List of specialised units and elective surgery hospitals PDF 477KB
 Appendix L: Validation messages |   Version Changes PDF 1.4MB
 Appendix O: Primary impairment type codes PDF 456KB
 Appendix P: Health insurance fund codes PDF 443KB
 Appendix Q: Telehealth Provider Type Codes - HBCIS only PDF 608KB
2023-2024 Queensland Hospital Admitted Patient Data Collection (QHAPDC) Manual PDF 2.3MB
 Appendix A: List of facilities PDF 1MB
 Appendix B: File formats and validation rules PDF 971KB
 Appendix C: Hospital identification and diagnosis forms PDF 433KB
 Appendix E: Country of birth codes PDF 521KB
 Appendix F: Queensland Hospital Admission Guidelines PDF 669KB
 Appendix G: Language codes - HBCIS only PDF 986KB
 Appendix I: Account class codes - HBCIS only PDF 454KB
 Appendix J: Standard unit codes PDF 472KB
 Appendix K: List of specialised units and elective surgery hospitals PDF 454KB
 Appendix L: Validation messages |   Version Changes PDF 1.4MB
 Appendix O: Primary impairment type codes PDF 456KB
 Appendix P: Health insurance fund codes PDF 443KB
 Appendix Q: Telehealth Provider Type Codes - HBCIS only PDF 450KB
2022-2023 Queensland Hospital Admitted Patient Data Collection (QHAPDC) Manual  PDF 2.3MB
 Appendix A: List of facilities PDF 1MB
 Appendix B: File formats and validation rules PDF 971KB
 Appendix C: Hospital identification and diagnosis forms PDF 433KB
 Appendix E: Country of birth codes PDF 521KB
 Appendix F: Queensland Hospital Admission Guidelines PDF 669KB
 Appendix G: Language codes - HBCIS only PDF 986KB
 Appendix I: Account class codes - HBCIS only PDF 634KB
 Appendix J: Standard unit codes PDF 454KB
 Appendix K: List of specialised units and elective surgery hospitals PDF 454KB
 Appendix L: Validation messages |   Version Changes PDF 1.4MB
 Appendix O: Primary impairment type codes PDF 456KB
 Appendix P: Health insurance fund codes PDF 442KB
 Appendix Q: Telehealth Provider Type Codes - HBCIS only PDF 450KB
2021-2022 Queensland Hospital Admitted Patient Data Collection (QHAPDC) Manual PDF 2.4MB
 Appendix A: List of facilities PDF 1MB
 Appendix B: File formats and validation rules PDF 968KB
 Appendix C: Hospital identification and diagnosis forms PDF 435KB
 Appendix E: Country of birth codes PDF 599KB
 Appendix F: Queensland Hospital Admission Guidelines PDF 1MB
 Appendix G: Language codes - HBCIS only PDF 986KB
 Appendix I: Account class codes - HBCIS only PDF 632KB
 Appendix J: Standard unit codes PDF 454KB
 Appendix K: List of specialised units and elective surgery hospitals PDF 476KB
 Appendix L: Validation messages |   Version Changes PDF 1.3MB
 Appendix O: Primary impairment type codes PDF 456KB
 Appendix P: Health insurance fund codes PDF 442KB
 Appendix Q: Telehealth Provider Type Codes - HBCIS only PDF 450KB
2020-2021 Queensland Hospital Admitted Patient Data Collection (QHAPDC) Manual PDF 2.4MB
 Appendix A: List of facilities PDF 1.5MB
 Appendix B: File formats and validation rules PDF 1.2MB
 Appendix C: Hospital identification and diagnosis forms PDF 435KB
 Appendix E: Country of birth codes PDF 598KB
 Appendix F: Queensland Hospital Admission Guidelines PDF 743KB
 Appendix G: Language codes - HBCIS only PDF 1.5MB
 Appendix I: Account class codes - HBCIS only PDF 767KB
 Appendix L: Validation messages |   Version Changes PDF 1.7MB
 Appendix O: Primary impairment type codes PDF 478KB
 Appendix P: Health insurance fund codes PDF 452KB
 Appendix Q: Telehealth Provider Type Codes - HBCIS only PDF 465KB
2019-2020 Queensland Hospital Admitted Patient Data Collection (QHAPDC) Manual PDF 2.8MB
 Appendix A: List of facilities PDF 1.5MB
 Appendix B: File formats and validation rules PDF 914KB
 Appendix C: Hospital identification and diagnosis forms PDF 91KB
 Appendix E: Country of birth codes PDF 579KB
 Appendix F: Queensland Hospital Admission Guidelines PDF 890KB
 Appendix G: Language codes - HBCIS only PDF 1.5MB
 Appendix I: Account class codes - HBCIS only PDF 765KB
 Appendix J: Standard unit codes PDF 471KB
 Appendix K: List of specialised units and elective surgery hospitals PDF 501KB
 Appendix L: Validation messages  |   Version Changes PDF 2.4MB
 Appendix O: Primary impairment type codes PDF 476KB
 Appendix P: Health insurance fund codes PDF 450KB
 Appendix Q: Telehealth Provider Type Codes - HBCIS only PDF 476KB


Previous manuals can be found in the Data collection manuals archive.

Guidelines/Factsheets

TitleFormatSize
Clinical Coding Resource Material  
Information sheet - Admission and Separation date and time PDF 56KB
Information sheet - Emergency/Elective admission status PDF 52KB
Information sheet - Continuous Ventilatory Support PDF 96KB
2025-2026 - Residential Mental Health Care Data Collection (RMHCDC) Manual PDF 1MB
2024-2025 - Residential Mental Health Care Data Collection (RMHCDC) Manual PDF 1MB
2023-2024 - Residential Mental Health Care Data Collection (RMHCDC) Manual PDF 1MB
2021-2022 - Residential Mental Health Care Data Collection (RMHCDC) Manual PDF 1MB
2020-2021 - Residential Mental Health Care Data Collection (RMHCDC) Manual PDF 1.6MB
2019-2020 - Residential Mental Health Care Data Collection (RMHCDC) Manual PDF 1MB

File format

Reference year Hospital SectorTitleFormatSize
2026-2027PublicQHAPDC Public Hospital Services File FormatPDF924KB
  Summary of ChangesPDF289KB
 PrivateQHAPDC Private Facility File FormatPDF750KB
  Summary of ChangesPDF292KB
2025-2026 Public QHAPDC Public Hospital Services File Format PDF 747KB
  Summary of Changes PDF 87KB
  Private QHAPDC Private Facility File Format | Previous Version PDF 689KB
  Summary of Changes PDF 87KB
2023-2024 Public QHAPDC Public Hospital Services File Format PDF 921KB
  Summary of Changes - Public Hospital Services File Format PDF 85KB
  Private QHAPDC Private Facility File Format PDF 743KB
  Summary of Changes - Private Facility Services File Format PDF 75KB
2022-2023 Public QHAPDC Public Hospital Services File Format PDF 921KB
  Summary of Changes - Public Hospital Services File Format PDF 85KB
  Private QHAPDC Private Facility File Format PDF 743KB
  Summary of Changes - Private Facility Services File Format PDF 75KB
2021-2022 Public QHAPDC Public Hospital Services File Format PDF 930KB
  Private QHAPDC Private Facility File Format PDF 754KB
  All Summary of Changes - QHAPDC File Format PDF 85KB
2020-2021 Public QHAPDC Public Hospital Services File Format PDF 1.5MB
  Private QHAPDC Private Facility File Format PDF 881KB
  All Summary of Changes - QHAPDC File Format PDF 116KB
2019-2020 Public QHAPDC Public Hospital Services File Format PDF 928KB
  Summary of Changes - Public Hospital Services File Format PDF 32KB
  Private QHAPDC Private Facility File Format PDF 792KB
  Summary of Changes - Private Facility Services File Format PDF 136KB
2018-2019 Public QHAPDC Public Hospital Services File Format PDF 666KB
  Summary of Changes - Public Hospital Services File Format PDF 87KB
  Private QHAPDC Private Facility File Format PDF 472KB
  Summary of Changes - Private Facility Services File Format PDF 78KB

Forms

Reference year Hospital SectorTitleFormatSize
2025-2026 All Hospital Identification and Diagnosis Form (I&D) Form - PHI(1) & PHI(2) PDF 7MB
  Hospital Identification and Diagnosis (I&D) Form - PHI(3) PDF 215KB
2024-2025 All Hospital Identification and Diagnosis Form (I&D) Form - PHI(1) & PHI(2) PDF 7MB
  Hospital Identification and Diagnosis (I&D) Form - PHI(3) PDF 124KB
2023-2024 All Hospital Identification and Diagnosis Form (I&D) Form - PHI(1) & PHI(2) PDF 7MB
  Hospital Identification and Diagnosis (I&D) Form - PHI(3) PDF 119KB
2022-2023 All Hospital Identification and Diagnosis Form (I&D) Form - PHI(1) & PHI(2) PDF 3MB
  Hospital Identification and Diagnosis (I&D) Form - PHI(3) PDF 116KB
2021-2022 All Hospital Identification and Diagnosis Form (I&D) Form - PHI(1) & PHI(2) PDF 3MB
  Hospital Identification and Diagnosis (I&D) Form - PHI(3) PDF 116KB
2020-2021 All Hospital Identification and Diagnosis Form (I&D) Form - PHI(1) & PHI(2) PDF 465KB
  Hospital Identification and Diagnosis (I&D) Form - PHI(3) PDF 116KB
2019-2020 All Hospital Identification and Diagnosis Form (I&D) Form - PHI(1) & PHI(2) PDF 302KB
  Hospital Identification and Diagnosis (I&D) Form - PHI(3) XLS 116KB

All public and private hospitals can obtain I&D forms by downloading them from the links above.  If you are having difficulties with this, please contact the Data Services Branch, see details below.

Electronic Validation Application (EVA) Manual

TitleFormatSize
EVAPlus User Manual - Private Facilities PDF 2.3MB
EVAPlus User Manual - Public Facilities PDF 2.3MB
Previous version  
EVAPlus User Manual - Private Facilities 
EVAPlus User Manual - Public Facilities  		PDF 1.29MB

Contact

Telephone: 07 2100 8783 | 07 2100 8755 | 07 2100 8780

Email: QHIPSMAIL@health.qld.gov.au

Hours: Monday to Friday | 08:15AM to 5:00PM

Last updated: 29 May 2026